Information Technology Services

Suggested Personal Greetings & Tips

Tips for Effective Voice Mail

  • Identify yourself and topic
  • Make your message brief
  • Don't ignore messages
  • Reply to messages promptly

Personal Greetings

Hello, this is _______________________. I'm sorry I missed your call, but if you will leave your name, telephone number and a detailed message, I will get back to you as soon as possible.

Hi, this is ______________________. I'm not available to talk with you right now. Please leave your name, telephone number and a detailed message, I will call back as soon as I can.

Hi, this is ______________________. It's day/date. I'll be out of the office until two o'clock. I will be checking my mailbox throughout the day, so please leave your name, telephone number, and a detailed message and I will return your call as soon as I can.

Extended Absence Greetings

This is __________________. I will be out of the office until ____________________ and will not be checking my mailbox. If your request can wait until I return, please leave a message, otherwise please call ________________.

This is __________________. I will be out of the office until ____________________ and will be checking my mailbox. If your request can wait until I return, please leave a message, otherwise please call _______________.

Information Technology Services, PO Box 641222, Washington State University, Pullman WA 99164-1222 509-335-4357, Contact Us